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PAYROLL

An out of the box,
cloud-native payroll and human capital management software

Leave legacy payroll procedures in the past with an intuitive and modern software solution. Reclaim your time and free up your schedule with simplified data capturing. Embedded legislation ensures continuous compliance and accurate payroll, with no action required from you.

Don’t just work from home, work anytime and from anywhere, with multi-device access.

Keeping you online and in control

Maximise productivity across your entire Payroll & HR team by skipping the formal pay run or close-off. In a traditional pay run cycle, all users are required to log out to allow for manual backups before calculations can be executed. This often results in a repetitive backup and restore process to eliminate input errors and make sure that payroll figures are correct.
With PaySpace, this is no longer necessary.

PaySpace requires no downtime. Calculations take place automatically and in real-time, which allows for input to be captured as it becomes available throughout the pay run cycle, instead of rushing to capture finalised values in preparation for pay run close-off. All users have anytime access to relevant, up-to-date reports. 100% cloud-native software means your data is always safe, and manual backups are a thing of the past!

Stay tax compliant, no matter the country

Never again update software versions for the latest tax tables and legislative changes. Over 40 countries’ legislation is embedded in PaySpace. All legislative updates are applied instantaneously and by our dedicated Compliance Team, so all you need to do to see newly calculated values, is simply log on to your PaySpace account. This includes access to statutory reports, delivered in the exact format required to meet local country compliance regulations.

If you or your employees operate in more than one country, read here how a single login can allow you access to all the countries you need, with consolidated reporting options and automatic expat gross-up features.

We will never exchange your data with third parties or any intermediary. With Microsoft Azure as our hosting partner and its data hosting capabilities, our customers’ data is protected and secure with us.

Enjoy more convenient tax year-ends

It goes without saying that PaySpace has all of the usual payroll functionalities expected from any payroll system however, we have significantly improved the way in which typical payroll-based tasks are performed on a monthly basis, allowing the user to work more efficiently.

For example, in South Africa, SARS has released a software package called e@syFile to assist taxpayers to manage their interactions with SARS quickly, easily, and conveniently from their desktop. PaySpace provides an electronic file that can be imported directly into e@syFile, saving an employer all the effort of having to manually reconcile and submit their employee’s earnings to SARS. Download e@syFile.

Become the master of your payroll

To sign up or answer any of your questions on how PaySpace can streamline your payroll, contact one of our friendly sales staff.
By clicking the submit button you consent to us making contact with you via phone, email or WhatsApp.

Features

Out of the box setup

Enjoy a new streamlined way of working, right from the very start.

All component types (earnings, deductions, fringe benefits, etc.) are linked to tax codes. No need to define how wage types must work and whether they should be taxed or not. Pre-defined, automated components for bonus tax spread and automated pay out of bonuses.

No limits

Get comfortable knowing you have unilimited freedom of being able to work the way you want to.

Unlimited everything! Pay runs, users, earning, deduction and company contribution components, leave transactions, PM evaluations.

Continuous calculations

Gone are the days of “last week of the month rush”.

You don’t need an official pay run to calculate figures. No more downtime to backup the system before doing a payroll run to calculate tax and pay, pull reports, spot the errors, repeat.

Real-time calculations – capture input and immediately see the final payslip. Results are already available at the beginning of the month. You only focus on the changes – input is spread throughout the month instead of last week.

Legislation updates

We ensure all your tax tables stay up to date.

Tax tables and other legislative calculations are maintained by PaySpace for all supported countries. Legislative reporting in the required formats for all supported countries.

Unrestricted Access

Access the information you want, when you need it most.

All historical information is always available: payslips, pay rates, leave, reports - everything.

Workflow & online approval

Streamlined approval process, minimizing the need for paper use and email threads.

Limitless and configurable workflow steps cater for online approval of all transactions in real-time while housing document attachments too.

3rd-party system integration

Connect directly to your workflow systems without a need for manual integration via Excel, txt, or delimited files.

API Webservices and webhooks are available to integrate with any 3rd party system. Fully integrated with Xero, QuickBooks accounting, and Workday HCM.

Module integration

No syncing of HR and payroll data/records required. No separate run required to calculate leave balances and provisions.

There is one employee record for all modules – leave balance effects provision in real-time. The ability for payroll components to trigger leave adjustments and vice versa.

Automation

Eliminate the need for manual excel spreadsheets or sending of files.

Automated gross-up functionality with currency conversions. We cater for your local legislation, wherever you are - like automatically submitting UIF Declaration files to the Department of Labour in South Africa.

Validations

Data is clean from the start – no year-end data cleanup.

Automatic ID number validations (citizenship, gender, and birth date). Bank validation (branch code vs. account number).

Input

One by one or in bulk via the method that suits you best.

Excel or on-screen bulk uploads for any recurring and/or once-off components.

Transparency

Get a bird’s eye view of how the output was computed.

View the exact method the figures were calculated. Full tax breakdown per payslip.

Detailed Reports

Analytics for dashboards and trend analysis.

Over 40 standard payroll reports, 37 HR, each country's exact legislative formats are available and with multiple parameter options.

Superior Configuration

No more reliance on vendor developers to maintain custom requirements.

Forget about reactively and manually identifying output errors on reports. We update and maintain various medical and union tables so you don’t have to.

Employee self-service

Employee and manager self-service functionality allows users to apply, capture, view, authorise and initiate tasks with workflow approvals. No more paper payslips or leave applications with manual processing. All transactions are done online with workflow approval.

I would definitely recommend PaySpace for anyone that’s looking for a user-friendly platform where they can manage their own payroll online or go for the outsourced function. PaySpace is really the option to go with.

Jacquelene Naude

Director - Money Penny

Become the master of your payroll

To sign up or answer any of your questions on how PaySpace can streamline your payroll, contact one of our friendly sales staff.
By clicking the submit button you consent to us making contact with you via phone, email or WhatsApp.

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