Welcome back

Welcome back to all our valued customers. We wish you a Happy New Year filled with joy, success, and reliable support throughout the year ahead.

Medical Aid rates — 2026

The 2026 Medical Aid tables have been successfully updated. If any rates haven't updated yet, contact support@payspace.com for assistance.

Bulk actions for Organisation Hierarchy Units

Simplify Organisation Hierarchy management with Bulk Actions. Download a prepopulated template to efficiently:

• Add new Organisation Unit records
• Edit existing Organisation Unit records
• Move Organisation Units to a different parent within the same level

General Ledger Journal capability

The system can generate General Ledger Journal files that summarise payroll data in a structured format for direct upload into financial or accounting software — allowing payroll costs to flow into your organisation's general ledger without manual reconciliation.

Customisable GL scripts align with your specific accounting layout, chart of accounts, debit/credit formatting, cost centres, and currency rules.

Employment Equity reporting deadline

View the Employment Equity Guide →

Understanding a valid SARS Income Tax Reference Number

An employee's Income Tax Reference Number is the unique number issued by SARS. Ensure all employee records contain valid, registered TRNs ahead of the 2026 filing season.

Information on TRN validation →

Income Tax Reference Numbers — compulsory from February 2026

From the 2026 filing season, any reconciliations submitted without valid Income Tax Reference Numbers will be rejected, and failure to comply may lead to administrative penalties. The concession that allowed missing TRNs with only a warning will no longer apply.

Boost your payroll reporting skills — Lunch & Learn

A one-hour Lunch & Learn session was held on 5 February 2026 focused on payroll reporting. Topics covered:

• Scheduling and managing recurring reports
• Quick access to favourite and most-used reports
• Time-saving tips for fast payroll validation