Human Resource Solutions to Manage your Workforce Manage the entire lifecycle of staff with integrated payroll and human resource solutions

Typical Employee Lifecycle on PaySpace.

As businesses increasingly digitise their processes, human resource departments are being called upon to lead the way. This means that HR leaders are under pressure to develop digital workplaces and workforces that redefine how people work and connect with colleagues. Businesses with proactive human resources departments are taking charge. These teams are not afraid to utilise game-changing technologies; taking a ‘do digital’ approach to the workplace.

By handling the entire lifecycle process of any employee, PaySpace human resource solutions provide a centralised and cohesive human resource solution to managing an organisation’s workforce.

Additional HR Features Our Clients Love

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Mock Payslips

Create mock payslips for new employees – all calculations on the payroll automatically applies to the mock payslip

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Asset Register

Record all assets on an employee’s profile and the status of each

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Attachments

Store attachments against an employee such as ID copy, driver’s license etc. neatly classified in company defined sections

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Action Types

Configure and store multiple action types to have a quick view of the employee’s movement in the company (engagement, transfers, reporting changes, promotions etc.)

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Dynamic Information

Configure and store any custom information in different categories defined by the company. Configure different field types such as dropdown, check boxes, dates fields, text etc.

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Notes/Reminders

Set once-off and/or recurring reminders to employees, managers, admin or external people via email and/or sms.

Human Resouce Solutions Today

An automated, multi-jurisdictional, single-instance payroll and human resource solution not only provides a more responsive employee experience but also frees up important HR time to focus on employee engagement, talent acquisition, training and development, succession planning and employee satisfaction – all the things your HR department does that really add organisational value.

Employee On-Boarding

Manage the transition of any worker from applicant to employee through PaySpace’s recruitment module which allows users to post a job vacancy, track interview dates with candidates, send regret letters automatically and get feedback electronically from an interview panel. The PaySpace solution offers a configurable workflow engine that will guide the user through specific forms to ensure that all required employee details are captured i.e. biographical details, dependent details, job title, cost centre, reporting line manager, salary grade, package details etc. Setup on-boarding notifications to notify respective parties of the new employee i.e. IT for a network account, security for an access tab and line manager for an induction pack.

Employee Maintenance

Maintain employee details such as name, contact and address information or let employees do it themselves by using Employee Self Service. Record and manage an employee’s job history such as promotions, cost centre changes, performance appraisals and full leave administration and upload any document to the employee’s profile such as a copy of their employment contract or ID document. Users can attach a once-off or recurring reminder to an employee’s profile and PaySpace will automatically remind you via email and/or SMS. Users can also track assets as well as suspend employees which automatically prorates their pay.

Record Additional Info

Record all disciplinary actions, track all company equipment, record training courses and associated costs as well as an employee’s skill-set and qualifications.

Movement

Manage the movement of employees within an organisation, including transfers, promotions, and demotions.

Employee Off-boarding

Manage the transition of a worker from employee or contingent worker to terminated worker or retiree and setup notifications to respective parties i.e. IT to disable network access and security for building access.
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Automation and people management

How technology can boost human resources in your business. Inefficient processes in the workplace are not just time-consuming and frustrating, they can also knock a company’s profits.

In the pursuit of greater efficiency, more businesses are choosing to implement a tech-driven productivity strategy and seeing significant improvements. However, many companies still overlook their human resource solutions when overhauling their processes.

Article by Bruce van Wyk, ITWeb

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