Outsourced payroll specialists as an extension of your business
Outsource all your payroll-related activities to us, giving you the freedom and flexibility to focus on growing your business. Our outsourced payroll services are compliant, always-on and truly cloud accessible.
OUTSOURCING SERVICES
Offload your payroll onboard peace of mind
With PaySpace Outsourcing, you get a team of highly trained and experienced payroll professionals and software experts managing your payroll and legislative compliance functions. We take care of all payroll-related tasks, giving you peace of mind that your payroll is being expertly managed – and the freedom and flexibility to focus on your day-to-day business. Our payroll outsourcing team handles legislative frameworks for 40+ African countries, the United Kingdom, and Brazil and currencies. They do this all while following POPIA and GDPR rules.
Our payroll outsourcing process
1. Payroll input
Payroll changes submitted on custom templates via cloud room
2. Payroll execution
Input performed on PaySpace by dedicated administrative team
3. Payroll review
All payroll variances checked and verified by two tier method
4. Payroll queries
Ambiguous instructions resolved
5. Payroll approval
Payroll submitted to customer for check and approval
6. Payroll output
Payment files, ledger interface and final reporting submitted
Our payroll outsourcing in numbers
With in-house developed cloud-native technology, a team of 40 highly trained and seasoned payroll professionals, your payroll and legislative compliance are in the best hands. Our customer base ranges from companies employing between 1 and 4500 staff members.
4 reasons why to outsource your payroll to PaySpace
We own our software
There’s no additional software cost when using our services because the software is already ours. What’s more, we have full command and control of our software, which means far more influence when it comes to any potential software adaptations or additions that will truly benefit our customers.Â
Team of payroll experts
While payroll management may not be your core business or main area of expertise, it still requires significant resources. By outsourcing your payroll, you get access to experts in the field who make it their business to know all the legislative ins and outs of local rules and regulations. In this way, we help guide your day-to-day administration, keep your company on the right side of the law and free up important resources so you can focus on more business- critical work.
We guarantee compliance
If your business operations cover multiple territories, your payroll provider needs to be legislatively compliant in each country in which you operate.
Some regions are particularly challenging when it comes to achieving and maintaining legislative compliance. In various African countries, for example, legislation can change overnight and if your business doesn’t follow suit immediately, it could face a fine.
By outsourcing your payroll, you no longer have to manage compliance in-house – this responsibility now rests in the hands of in-country, cross-border experts.
World-class data security
Security is critical for any organisation, and covers everything from security for applications through to the physical facilities and network security.
Our Information Security Management System (ISMS) has been independently assessed and certified as meeting the exacting requirements of ISO 27001. This shows our customers, suppliers, employees and partners that we’re 100% committed to securing the critical information assets that we hold – both for ourselves and for our customers.
Secure payroll data with Cloud Room
Cloud Room is a secure portal within PaySpace for outsourced environments and payroll processes. It ensures the safe exchange of information between customers and PaySpace, providing a centralised platform for data upload, tracking, auditing, and retrieval.
How PaySpace Cloud Room portal benefits businesses:
- Secure exchange: Cloud Room reduces the risks associated with insecure communication methods by offering a secure portal for data exchange.
- Centralised tracking: Both customers and vendors benefit from transparent audit trails, improving accountability and compliance.
- Process management: Clear assignment and management of tasks.
- Security governance: Data in PaySpace is automatically encrypted and complies with GDPR, POPI, and ISO 27001 standards.
- Encrypted data capture: Securely capture client data—no more emailing sensitive information.
Download our guide to learn more about Cloud Room. Discover how it simplifies payroll and keeps your data secure and accessible.
A guide to Payroll Outsourcing in Africa
We answer all your questions about outsourcing your payroll and how it can benefit your business in this convenient, downloadable pdf.
We’re here to help
Our friendly, expert sales team are ready to assist you with any questions you might have about outsourcing your payroll function to us. Simply fill in your details below and we’ll call you back.
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