Managing employee leave can be an onerous task. Requests come through constantly and someone has to respond to them, make sure that staff don’t all take leave on the same days and record the various dates in the company’s payroll system. The leave management process at many companies still involves paperwork: employees have to print out a leave form, fill it in, chase their manager for a signature and then submit it to HR. The good news, employee leave management doesn’t have to be a hassle or time-consuming brain drain. With modern technology, you can set up an employee leave management system that practically runs itself!
Benefits of the PaySpace Leave Management System
Simplistic & Complex Leave Administration
The PaySpace Leave Module is all-encompassing and extremely easy to use. Whether a company offers the standard statutory leave accruals or if requirements are more advanced; such as multiple annual leave types with complex non-accumulative forfeiture rules, PaySpace can manage your leave processes while integrating to Payroll seamlessly.
PaySpace deliver pre-configured statutory leave on top of which users can also configure as many additional leave types as necessary in accordance with simple or complicated leave policies. Leave can be given upfront or accrued in units such as days or hours. More advanced accrual definitions can be based on length of service or salary grade.
Forfeiture rules are flexible and can be configured to drop off completely, or shift leave to different leave buckets based on anniversary date or a fixed date for all employees.
Advanced settings allow users to restrict negative leave, only accrue leave for new employees if they joined before a certain day of the month, the ability to toggle mandatory attachments and much more.
Access to Information
Employees can view current and projected leave balances when applying for leave, cancel leave, attach any supporting documentation to leave requests as well as channel a leave request through an approval path according to simple reporting lines. More advanced workflow configurations are also available where administrators can define unlimited workflow approval paths.
Seamless Integration with Payroll
Automated accurate payroll leave provision calculations are fed directly via the leave administration module where any fluctuation in employee leave balances translate into accurate provision costing for budget purposes. Upon termination, automated leave encashment options can be utilised where the user can firstly, view the amount of leave pay, perform the necessary pay-out, and reduce the leave balance accordingly – all in a single action.
Vast flexibility is also available with regards to defining leave pay income. Although the BCEA averaging leave pay income requirement is a standard delivered feature within the product, PaySpace allow the user more flexibility around averaging options.