Out of the box, cloud-based payroll & HCM software

Leave legacy payroll procedures in the past with an intuitive and modern software solution. Reclaim your time and free up your schedule with simplified data capturing. Embedded legislation ensures continuous compliance and an accurate payroll, with no action required from you. Don’t just work from home – work anytime and from anywhere, with multi-device access.

The game-changers

Out of the Box Setup

No need to define everything from scratch.

  • All component types (earnings, deductions, fringe benefits, etc.) are linked to tax codes. No need to define how wage types must work and whether they should be taxed or not.
  • Pre-defined, automated components for bonus tax spread and automated pay out of bonuses.

No Limits

You only have 99 wage types to work with.

  • Unlimited everything! Payruns, users, earning, deduction and company contribution components, leave transactions, PM evaluations.

Legislation Updates

No tax table updates to apply.

  • Tax tables and other legislative calculations are maintained by PaySpace for all supported countries.
  • Legislative reporting in the required formats for all supported countries.

Continuous Calculation

No more “last week of the month rush”. You don’t need an official payrun to calculate figures. No more downtime to backup the system before doing a payroll run to calculate tax and pay, pull reports, spot the errors, repeat.

  • Real-time calculations – capture input and immediately see the final payslip. Results are already available in the beginning of the month. You only focus on the changes – input is spread throughout the month instead of last week.

Unrestricted Access

You need a backup to access historical information.

  • All historical information is always available: payslips, payrates, leave, reports - everything.

Configuration instead of Customisation

No more reliance on vendor developers to maintain custom requirements.
Reactively and manually identifying output errors on reports.
You don’t have to update the figures for your employees.

  • Flexibility for you as the user to tap into most information on the system to be used in calculations (grades, org units, positions, categories, leave transactions, and many more)
  • Configurable component error builder to assist with any exception checks and proactively identify output errors as they happen.
  • Flexible GL configuration encompassing org units, projects, and more.
  • Various GL formats available.
  • Various salary payment file formats including the option to build any format required.
  • Ability to generate a 3rd party payment file in various formats.
  • Cost splits per org unit, project and/or activity.
  • Various Medical aid and Union tables are maintained by PaySpace: we change the rates on country level.
employee self service

Employee Self Service

No more paper payslips or leave applications with manual processing.

  • All transactions are done online with workflow approval.

Workflow & Online Approval

No more manual approval processes on paper and email.

  • imitless and configurable workflow steps cater for online approval of all transactions in real time while housing document attachments too.

Module Integration

No syncing of HR and payroll data/records required.
No separate run required to calculate leave balances and provisions.

  • There is one employee record for all modules – leave balance effects provision in real time. Ability for payroll components to trigger leave adjustments and vice versa.

3rd Party System Integration

No more manual integration via excel, txt, or delimited files.

  • API Webservices and webhooks are available to consume to integrate any 3rd party system.
  • Fully integrated with Xero, Quickbooks accounting and Workday HCM.

Validations

Data is clean from the start – no year end data cleanup.

  • Automatic ID number validations (citizenship, gender and birth date).
  • Bank validation (branch code vs. account number).

Automation

No more manual excel spreadsheets or sending of files.

  • Automated gross-up functionality with currency conversions.
  • Automatically submit UIF declaration files to the Department of Labour.

Transparency

No view of how the output was achieved.

  • View the exact method the figures were calculated.
  • Full tax breakdown per payslip.

Input

One by one or in bulk via the method that suits you best.

  • Excel or on-screen bulk uploads for any recurring and/or once off components.

Reports

  • Over 40 standard payroll reports, 37 HR, each country's exact legislative formats are available and with multiple parameter options.
  • Analytics for dashboards and trend analysis.

No Payroll Downtime

Maximise productivity across your entire Payroll & HR team by skipping the formal pay run or close-off. In a traditional pay run cycle, all users are required to log out to allow for manual backups before calculations can be executed. This often results in a repetitive backup and restore process to eliminate input errors and make sure that payroll figures are correct.
With PaySpace, this is no longer necessary.

PaySpace requires no downtime. Calculations take place automatically and in real-time, which allows for input to be captured as it becomes available throughout the pay run cycle, instead of rushing to capture finalised values in preparation for pay run close-off. All users have anytime access to relevant, up-to-date reports. 100% cloud-based software means your data is always safe, and manual backups are a thing of the past!

Tax Compliance

Never again update software versions for the latest tax tables and legislative changes. Over 40 countries’ legislation is embedded in PaySpace. All legislative updates are applied instantaneously and by our dedicated Compliance Team, so all you need to do to see newly calculated values, is simply log on to your PaySpace account. This includes access to statutory reports, delivered in the exact format required to meet local country compliance regulations.

If you or your employees operate in more than one country, read here how a single login can allow you access to all the countries you need, with consolidated reporting options and automatic expat gross-up features.

We will never exchange your data with third parties or any intermediary. With Microsoft Azure as our hosting partner and its data hosting capabilities, our customers’ data is protected and secure with us.

Tax Year End

SARS has released a software package called [email protected] to assist taxpayers manage their interactions with SARS quickly, easily and conveniently from their desktop. PaySpace provide an electronic file that can be imported directly into [email protected], saving an employer all the effort of having to manually reconcile and submit their employee’s earnings to SARS. Download [email protected].

It goes without saying that PaySpace has all of the usual payroll functionalities expected from any payroll system however, have significantly improved the way in which typical payroll based tasks are performed on a monthly basis, allowing the user to work more efficiently.