SOUTH AFRICAN
EMP501 RECONCILIATION SUBMISSIONS

Get ready to hit submit on EMP501 submissions

We want to ensure all our customers are well-prepared for the 2022/2023 EMP501 Reconciliation Submission Season.

Important to remember

SARS Submissions

Employers are required, twice a year, to reconcile their IRP5 / IT3(a) tax certificates; the EMP201/EMP501 statements; and the actual payments made to SARS, by using the e@syFile software provided by SARS. The February EMP501 reconciliation will reconcile the values for the entire tax year of 1 March 2022 – 28 February 2023 and will generate tax certificates for all employees on eFiling.

e@syFile Software

The latest SARS e@syFile Employer version must be used to submit your EMP501 submission. Please visit their website to download the latest version and release notes: Click Here

Please note that the Payspace csv file is only compatible with e@syFile and not eFiling.

Submission Period

The Interim EMP501 Reconciliation Submission period is from 18 September 2023 to 31 October 2023

How PaySpace can help

We offer three options to help you meet submission requirements and simplify the process.

EMP501 Submission Virtual Consultation

OPTION 1
Let us assist you

Virtual Consultation (One on One)

We’ll handle the entire PaySpace process on your behalf:

  1. If you have less than 50 employees in a single company, a fee of R2 700.00 excl. VAT will be applicable.
  2. If you have less than 150 employees in a single company, a fee of
    R5 725.00 excl. VAT will be applicable.
  3. If you have more than 150 employees or more than one company, a time and materials fee of R1 145.00 (excl. VAT) per hour will apply, with a minimum charge of R5 300.00 (excl. VAT) per company.
  4. Please note that all the above charges exclude any time taken to apply for tax reference numbers on your behalf. This will be billed on a time and materials basis at R1 145.00 (excl. VAT).

All we’ll need from you, is a breakdown of the payments you made for PAYE, SDL and UIF for the months of 1 March 2023 to 31 August 2023.

OPTION 2
Let us educate you

Attend our Mid-Year Payroll Tax  Update Seminar

The changes proposed by the recently released Tax Amendment Bills that will impact payroll offices and payroll systems will be explained in this morning seminar. To ensure that employers remain up to date with latest developments, Rob Cooper and ex-SARS PAYE specialist Niel Nel, will explain the changes and their impact on payroll offices in the 2023 Mid-Year Payroll Tax Update seminar.

PaySpace Tax Workshop

Attend our Tax Workshop

Attend this virtual facilitator-led session where one of our PaySpace experts will take you through all the steps in detail right up to the point you click ‘Submit’. Click below for more detail and dates.

OPTION 3
Do-it-yourself

Well-seasoned and feeling confident, and ready to do the submission yourself? Great!
We have this handy submission guide just for you. 

Helpful to know
  • From the 2020 year of assessment, SARS is performing tax calculations on the IRP5/IT3(a) certificates that have been submitted via e@syFile™ Employer. This is known as Employment Taxes Validation (ETV).
  • Values will be recalculated based on the data provided on the IRP5/IT3(a) certificates. Where it is found that the incorrect amount of tax was deducted from the employee, a letter will be issued, accompanied by a file containing a list of the certificates that have failed the SARS Employment Taxes Validation (ETV).
  • For more information on ETV, please refer to the SARS website.
Helpful guides provided by SARS

Click a title below to download.

We’re here to help

If you are unsure of any of the information above, please do not hesitate to contact us and we will gladly explain the different options in more detail.