SOUTH AFRICAN
EMP501 RECONCILIATION SUBMISSIONS
Get ready to hit submit on EMP501 submissions
We want to ensure all our customers are well-prepared for the 2022/2023 EMP501 Reconciliation Submission Season.
Important to remember
SARS Submissions
Employers are required, twice a year, to reconcile their IRP5 / IT3(a) tax certificates; the EMP201/EMP501 statements; and the actual payments made to SARS, by using the e@syFile software provided by SARS. The February EMP501 reconciliation will reconcile the values for the entire tax year of 1 March 2022 – 28 February 2023 and will generate tax certificates for all employees on eFiling.
e@syFile Software
The latest SARS e@syFile Employer version must be used to submit your EMP501 submission. Please visit their website to download the latest version and release notes: Click Here
Please note that the Payspace csv file is only compatible with e@syFile and not eFiling.
Submission Period
The Interim EMP501 Reconciliation Submission period is from 18 September 2023 to 31 October 2023
How PaySpace can help
We offer three options to help you meet submission requirements and simplify the process.
OPTION 1
Let us assist you
Virtual Consultation (One on One)
We’ll handle the entire PaySpace process on your behalf:
- If you have less than 50 employees in a single company, a fee of R2 700.00 excl. VAT will be applicable.
- If you have less than 150 employees in a single company, a fee of
R5 725.00 excl. VAT will be applicable. - If you have more than 150 employees or more than one company, a time and materials fee of R1 145.00 (excl. VAT) per hour will apply, with a minimum charge of R5 300.00 (excl. VAT) per company.
- Please note that all the above charges exclude any time taken to apply for tax reference numbers on your behalf. This will be billed on a time and materials basis at R1 145.00 (excl. VAT).
All we’ll need from you, is a breakdown of the payments you made for PAYE, SDL and UIF for the months of 1 March 2023 to 31 August 2023.
OPTION 2
Let us educate you
Attend our Mid-Year Payroll Tax Update Seminar
The changes proposed by the recently released Tax Amendment Bills that will impact payroll offices and payroll systems will be explained in this morning seminar. To ensure that employers remain up to date with latest developments, Rob Cooper and ex-SARS PAYE specialist Niel Nel, will explain the changes and their impact on payroll offices in the 2023 Mid-Year Payroll Tax Update seminar.
Attend our Tax Workshop
Attend this virtual facilitator-led session where one of our PaySpace experts will take you through all the steps in detail right up to the point you click ‘Submit’. Click below for more detail and dates.
OPTION 3
Do-it-yourself
Well-seasoned and feeling confident, and ready to do the submission yourself? Great!
We have this handy submission guide just for you.
- From the 2020 year of assessment, SARS is performing tax calculations on the IRP5/IT3(a) certificates that have been submitted via e@syFile™ Employer. This is known as Employment Taxes Validation (ETV).
- Values will be recalculated based on the data provided on the IRP5/IT3(a) certificates. Where it is found that the incorrect amount of tax was deducted from the employee, a letter will be issued, accompanied by a file containing a list of the certificates that have failed the SARS Employment Taxes Validation (ETV).
- For more information on ETV, please refer to the SARS website.
Click a title below to download.
GUIDE FOR VALIDATION RULES APPLICABLE TO RECONCILIATION DECLARATIONS 2023
Last updated 16-09-2022
GUIDE FOR CODES APPLICABLE TO EMPLOYEES TAX CERTIFICATES 2023
Last updated 16-09-2022
A GUIDE TO THE EMPLOYER RECONCILIATION PROCESS
Last updated 16-09-2022
GUIDE FOR COMPLETION AND SUBMISSION OF EMPLOYEES TAX CERTIFICATES 2023
Last updated 19-09-2022
e@syFileTM EMPLOYER GUIDE
Last updated 10-09-2021