Say goodbye to manual processes and hello to a smarter way of onboarding.
The E-Onboarding feature is designed to simplify and accelerate the process of adding new employees to Deel Local Payroll. With customisable New Hire forms and a collaborative workflow between HR and employees, you can streamline data capture, reduce administrative overhead, and ensure a smooth onboarding experience from day one.
Key E-Onboarding process features our customers love
HR Kick-Off
HR Admins initiate onboarding directly from the E-Onboarding screen once the recruitment process is complete
Welcome Email
New Hires receive a secure link to their email address, allowing them to complete their onboarding form online
Digital Employee Onboarding Form
New Hires are enabled to provide all their personal details directly into the system; no paperwork is required
Collaborative Data Capture
HR Admins and New Hires complete their respective sections simultaneously, ensuring accuracy and speed – without any duplication
Real-Time Notification
HR is instantly alerted when a New Hire submits their form, enabling quick review and enrolment
Effortless Transition
With one click, HR can transfer the completed record into the payroll system
Post-Onboarding Tracking
Monitor onboarding progress with a dedicated “Completed” tab
What is the E-Onboarding Dynamic Form Builder?
The Dynamic Form Builder forms the foundation of E-Onboarding, enabling organisations to configure and personalise their New Hire forms. This tool allows authorised users to design an onboarding experience that aligns with their unique business and compliance requirements.
HR Administrators can tailor the default E-Onboarding form layouts by:
- Defining or adding section headers
- Moving fields between sections by dragging and dropping
- Ability to configure or move sub-sections within other sections
- Assigning ownership of sections to either HR Admins (Administrator) or New Hires (Employee) to segregate the fields to be completed
By providing this flexibility, the Dynamic Form Builder ensures that each customer can adapt the onboarding process to meet their organisational needs, delivering a tailored and efficient experience for both HR teams and employees.
Why Choose E-Onboarding?
E-Onboarding is more than just a tool, it’s a transformation of your onboarding process. By digitising and streamlining how new employees are added to Deel Local Payroll, this module empowers HR teams to work smarter, not harder.
With E-Onboarding, you gain:
Self-onboarding with automated workflows and real-time notifications
Customisable forms tailored to your company’s unique processes
Collaborative data capture between HR and new hires
Improved accuracy and reduced manual errors
Secure role-based access for peace of mind
Scalable functionality with future enhancements already in the pipeline
Whether you’re onboarding one employee or one hundred, E-Onboarding ensures a smooth, efficient, and professional experience every time.
Frequently asked questions
Yes. The E-Onboarding feature allows for collaborative data capture, enabling HR
Administrators and New Hires to complete their respective sections of the onboarding form
simultaneously. This ensures a faster and more efficient onboarding experience. The HR Admin
will always be the last participant to review and finalize the detail before enrolling the
employee to the Payroll.
Yes. As an HR Administrator, you can register a New Hire on the E-Onboarding screen and
choose to send the welcome email at a later stage. This allows you to prepare the record in
advance and initiate the onboarding process when you’re ready.
Yes. We created a dedicated Add New Hire (E-Onboarding) Bulk Upload under Bulk
Actions.
Draft – A New Hire record has been created and saved, however the link has not been sent
to the New Hire to complete yet; Pending – After a New Hire record has been created and
saved, the welcome email with the secure link has been sent out to the New Hire’s email
address; Ready to Enroll – The New Hire completed their personal information via their EOnboarding
forms and submitted the information back to HR.
New Hires are saved per frequency. Navigating to a different frequency will only show the
applicable New Hires initiated in that frequency.
Yes. You can register multiple New Hires on the E-Onboarding screen and then use
the multi-select function to choose the applicable records. Simply click the email icon to send
out all welcome emails in one go, streamlining your onboarding communication.
The Email has not yet been sent to the New Hire; the status of the record is in Draft. As
soon as the welcome email is sent to the New Hire, the DFB Card icon will appear.
Yes. You can delete New Hire records for all statuses, just not after the New Hire has been
enrolled already.
Yes. The system will automatically generate the next available Employee Number.
When a New Hire selects the link on the email, we have incorporated a message to show
“Record is not available”. This ensures that outdated or invalid onboarding links cannot be
used.
Yes. However only HR Admins can correct the details.
Yes. You will be able to resend the welcome email to New Hires with the status Draft and Pending.
No. There is no limit.
This will not be possible. The New Hire will have to have a working email address.
We have built in the necessary validations to eliminate duplication of records.
E-Onboarding is not intended for mobile use yet, but we are considering this for future
enhancements.
No. Only New Hire records and internal DLP users.