Say goodbye to manual processes and hello to a smarter way of onboarding.

The E-Onboarding feature is designed to simplify and accelerate the process of adding new employees to Deel Local Payroll.

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Key E-Onboarding process features our customers love

Seamless digital onboarding

New hires receive a secure welcome email that links them to their online onboarding form, where they can complete all required personal and employment details digitally, removing paperwork and ensuring a smooth, intuitive start to their journey.

Collaborative, real-time workflow

HR and new hires complete their respective sections simultaneously, speeding up the process and preventing duplication. HR receives instant notifications when a form is submitted, enabling quick review and faster enrolment.

Effortless HR activation and payroll transfer

HR initiates onboarding directly from the system once recruitment is complete, and with a single click, can transfer the finalised onboarding record into the payroll platform, ensuring accuracy, continuity, and an easy transition into employment.

Complete onboarding in one platform.

What is the E-Onboarding Dynamic Form Builder?

The Dynamic Form Builder forms the foundation of E-Onboarding, enabling organisations to configure and personalise their New Hire forms. This tool allows authorised users to design an onboarding experience that aligns with their unique business and compliance requirements.

HR Administrators can tailor the default E-Onboarding form layouts by:

Defining or adding section headers

Moving fields between sections by dragging and dropping

Ability to configure or move sub-sections within other sections

Assigning ownership of sections to either HR Admins (Administrator) or New Hires (Employee) to segregate the fields to be completed

Why choose E-Onboarding?

E-Onboarding is more than just a tool, it’s a transformation of your onboarding process. By digitising and streamlining how new employees are added to Deel Local Payroll, this module empowers HR teams to work smarter, not harder.

With E-Onboarding, you gain...

A smarter, more collaborative way to bring new employees into your organisation.

Self-onboarding with automated workflows and real-time notifications

Customisable forms tailored to your company’s unique processes

Collaborative data capture between HR and new hires

E-Onboarding ensures an efficient experience

E-Onboarding streamlines every step of the employee journey, giving your teams a smoother, more accurate and more secure start.

Improved accuracy and reduced manual errors

Secure role-based access for peace of mind

Empower employees with easy access to payslips, tax certificates, leave applications and more through secure self-service, with optional WhatsApp integration for added convenience.

FAQs

As an HR Admin, can I create a New Hire record now and send the welcome email later?

Yes. As an HR Administrator, you can register a New Hire on the E-Onboarding screen and
choose to send the welcome email at a later stage. This allows you to prepare the record in
advance and initiate the onboarding process when you’re ready.

As an HR Admin, will I be able to upload/import multiple New Hires records at the same time?

Yes. We created a dedicated Add New Hire (E-Onboarding) Bulk Upload under Bulk
Actions.

What does the different New Hire Statuses mean for the New Hire records?

Draft – A New Hire record has been created and saved, however the link has not been sent
to the New Hire to complete yet; Pending – After a New Hire record has been created and
saved, the welcome email with the secure link has been sent out to the New Hire’s email
address; Ready to Enroll – The New Hire completed their personal information via their EOnboarding
forms and submitted the information back to HR.

Can I load all New Hires on the E-Onboarding screen first, and then send out the welcome emails for those records all at once?

Yes. You can register multiple New Hires on the E-Onboarding screen and then use
the multi-select function to choose the applicable records. Simply click the email icon to send
out all welcome emails in one go, streamlining your onboarding communication.

Will I be able to Delete a New Hire record that is not joining the company anymore?

Yes. You can delete New Hire records for all statuses, just not after the New Hire has been
enrolled already.

Our Company setting is activated for the system to automatically generate Employee Numbers. Will this logic be considered when loading a New Hire?

Yes. The system will automatically generate the next available Employee Number.

What can be done if the new hire made a mistake on their form, can this be changed?

Yes. However only HR Admins can correct the details.

Can I resend the welcome email to the New Hire, when I have already sent it out, in case the new hire accidently deleted or lost the original email?

Yes. You will be able to resend the welcome email to New Hires with the status Draft and Pending.

Is there a limit to how many New Hires I can add?

No. There is no limit.

Will a New Hire be able to access a form via a mobile device?

E-Onboarding is not intended for mobile use yet, but we are considering this for future
enhancements.

Become the master of your payroll

To sign up or answer any of your questions on how Deel Local Payroll can streamline your payroll, contact one of our friendly sales staff. By clicking the submit button you consent to us making contact with you via phone, email or WhatsApp.

Awards & Recognition.

Whether your business needs are to manage payroll or HR or both, we have a software solution for you that is accessible anytime, anywhere and from any device.

Winner: Transformation Project of the Year 2024

Winner: Payroll Innovation Award 2023

Winner: Payroll
Software Supplier of the Year 2019

Top 25 HR Software
Award 2019

Finalist:
The SaaS Awards 2019