Payroll Administrator: Everything You Need to Know

Payroll Administrator

What is the role of a Payroll Administrator? Payroll is the process of ensuring that each and every employee is paid correctly, the necessary deductions are made, and much more. It is a long, tedious, and complex process that requires a lot of attention to detail. Thus, it requires the skills and personality of a very specific type of person. Someone who can spot small inconsistencies, and ensure that the details are taken care of. A person that has these qualities has the potential to become a phenomenal payroll administrator.

In this article, we will discuss what a payroll administrator is, what their duties consist of and what courses one can take to become the best payroll administrator one can possibly be.

What is a Payroll Administrator?

A payroll administrator is an individual that ensures that the payroll process is completed and personally performs the tasks involved in the process. Essentially, this is the person at your place of employment that pays your salary every month and ensures that you and the company you work for are compliant. This is why payroll and HR departments are often combined into one.

What a Payroll Administrator’s Duties Consist of

There are many duties that make up the job description of a payroll administrator. Some of the most important duties include, but are not limited to:

  • Employee Payment Calculations: This refers to any calculations made regarding the payment of an employee and could include monthly salary, deductions, taxes, bonuses, commissions, and more.
  • Payable Hours Worked: This is the number of hours worked by an employee. Typically, there would be some time clocking system to keep track of this.
  • Responding to Employee Queries: Employees often come with queries regarding their payroll history or require their payslip and other important documentation, which must then be provided by the payroll administrator. This information, as stipulated by law, must be made available to employees.
  • Calculating Leave Schedules: Each employee’s leave schedule must be calculated and tracked to ensure that they receive and take the correct amount of leave.
  • Updating Employee Data: As an employee’s information changes, it must be updated to ensure compliance. This can include information such as banking details and phone numbers.

All of these duties could be simplified and/or taken over by certain payroll software systems, ensuring that your payroll administrator has more time to focus on performing tasks accurately that can’t be automated.

A Payroll Administrator Course

There is a lot of training that goes into becoming a payroll administrator, and it is important that one chooses the correct course and training provider. At PaySpace, we have a comprehensive payroll administrator training course that will be able to provide new payroll administrators with the information they require, as well as keep them up to date on a monthly and yearly basis to ensure compliance.

Contact the team at PaySpace to find out more about the PaySpace training courses that are available.